Travel Expenses & Reimbursement Policy
ZEST is an entirely amateur, non-profit organisation. All members and volunteers generously contribute their time and effort without pay. As with any hobby, we expect participants to cover some out-of-pocket costs associated with their involvement. This policy is designed to provide clarity on what expenses can be reimbursed and under what conditions.
Travel Expenses & Reimbursement Policy
During our public productions (from the club dress rehearsal through closing night), we offer limited travel reimbursement for actors and crew members who reside outside the Canton of ZUrich.
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Public Transport: Actors and crew members from outside the Canton of Zürich are responsible for the first CHF 15 of their public transport tickets specifically purchased for a given night. ZEST will reimburse the difference, up to a maximum of an additional CHF 15, upon submission of a signed expense form with receipts.
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Zurich Residents: Actors and crew members living within the Canton of ZUrich are responsible for their own transportation costs.
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Rehearsals: Please note that travel to and from rehearsals is not reimbursable for any members.
Private Vehicle Use
Mileage and parking costs for personal transportation to and from ZEST activities in private vehicles are not reimbursable.
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Exceptions for Club Business: Members may be reimbursed for using a private vehicle for legitimate ZEST club business, such as collecting or delivering large or heavy items (e.g., costumes, props, set pieces, drinks, or club money).
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Pre-Approval Required: Always consult with the Production Coordinator beforehand. Their decision is final and required for any reimbursement.
Hardship Clause
We understand that individual circumstances can vary. Exceptions to this policy for cases of hardship may be granted. Please speak with the Director, who will then liaise with the President for a final decision.